Toolcie
on Capterra

Manage your products and services, sell faster

Centralize your catalog, create bundles in one click, and insert items directly into your quotes and invoices. Track your best sellers in real time.

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Free plan available. No credit card required. Cancel anytime.

Why Toolcie for your catalog?

A structured items catalog, connected to your entire business activity

Centralized catalog

All your products and services in one place, accessible in one click from your documents.

One-click insertion

Add an item to a quote or invoice with no re-entry.

Bundles & kits

Group multiple items into a bundle and insert them in a single action.

Best sellers identified

See the revenue generated per item in real time.

Inventory management

Track and update your stock directly from the item list.

CSV import / export

Import or export your catalog in bulk in just a few minutes.

Document integration

Your items at the heart of your quotes and invoices

No more re-entering data. From any quote or invoice, open your catalog, select an item or bundle — it's instantly inserted with its name, reference, price, and tax rate. Products and services appear in separate sections in your document. Every item stays linked to your catalog for consistent tracking.

  • One-click selection from any quote or invoice
  • Price, reference, and tax rate pre-filled automatically
  • Filter by type: Products, Services, Bundles
  • Separate Products / Services sections in the document
  • Public or internal custom fields on each item
Bundles & kits

Create bundles, save time on every quote

Group multiple products and services into a single bundle. When inserting into a quote or invoice, choose to keep it as a bundle or break it into individual items. Perfect for recurring offers and packaged services.

  • Multi-item bundle creation in seconds
  • Insert as a bundle or expand into individual items
  • Bundle-specific description and reference
  • Item images displayed in the document
Sales analytics

Identify your most profitable items at a glance

See in real time which products and services generate the most revenue. Automatic ranking, share of sales as a %, quantity sold — all the data you need to focus your efforts where they matter most.

  • Revenue generated per item
  • Share of sales as a % with interactive chart
  • Quantity sold per reference
  • Filterable by period

Even more features

Everything you need for a complete professional items catalog

Custom fields

Add information specific to your trade (dimensions, material, supplier…), keep it internal or show it on your documents.

Internal notes

Add a confidential note to each item, visible only to your team.

Barcodes

Attach a barcode to each item for fast lookup.

Product photo

Attach a photo to each item to identify it quickly in your catalog.

Bundles & kits

Create item bundles and insert them in a single click.

Per-item discount

Apply a percentage or fixed-amount discount directly on each item.

Margin calculation

Set your unit cost and see the margin generated per item.

Pre-tax or inclusive price

Enter your price pre-tax or tax-inclusive. The opposite amount is calculated automatically based on the selected tax rate.

Multi-dimensional units

Handle complex units: m², L, h, kg — per unit or in bulk.

Tags & labels

Organize and find your items instantly.

Search and advanced filters

Find any item in seconds.

Customizable columns

Choose which columns appear in your item list.

Inventory management

Track and update your stock directly from the item list.

CSV import & export

Import or export your catalog in bulk in just a few minutes.

Real-time team collaboration

Share your catalog with your team without conflicts.

Multi-user access

Manage access rights to your catalog by user or role.

How does it work?

From creating your first items to tracking your best sellers in 3 steps.

1

Create your items

Fill in the item details: name, description, price, and tax rate

Quick creationCSV importMulti-item
2

Insert them into documents

Select your items when creating a quote or invoice

Zero re-entryAuto-calculated amountsAuto-applied tax
3

Track your best sellers

See your top-selling items and revenue per product

Quantity sold% of salesRevenue

Results that speak for themselves

Join the professionals who save time every day

2,000+

Professionals

Tradespeople, freelancers, and SMEs trust Toolcie every day

200,000+

Items managed

Product and service references centralized in Toolcie

1 click

To insert an item

Price, tax, and reference auto-filled in your quotes and invoices

They manage their catalog with Toolcie

Professionals from every industry share their experience

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“I've been using Toolcie for 2 years across two companies. Managing multiple businesses under a single account is genuinely practical. I can create deposit, interim and final invoices and track all client payments.”

KP

Kelly P.

Farming · Small business

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about item management with Toolcie

Open the Items section, click “New item,” and fill in the name, price (pre-tax or tax-inclusive), and applicable tax rate. The item is immediately available in your quotes and invoices. If you already have a catalog, CSV import lets you migrate all your references in minutes with no manual re-entry.

Yes, Toolcie supports catalog import via CSV file. You can import your references from Excel or any other tool in minutes and map your columns to Toolcie's fields (name, reference, price, description, unit, etc.).

Yes. Updating an item automatically refreshes all its occurrences in draft documents. To track sales, enable the Best sellers filter in the item list: each reference shows the quantity sold, its share of total sales, and the revenue generated over the selected period. Use a reference filter to drill down to a specific item.

Yes. When creating or editing an item, you choose whether the entered price is pre-tax or tax-inclusive. The opposite amount is calculated automatically based on the selected tax rate — so you always work in the unit that matches your workflow, with no manual calculation.

Open the item record, edit the relevant fields (price, description, tax rate…), and save. The update is automatically applied to all draft documents where the item appears. Documents that have already been issued keep the values that were in effect at the time of creation.

A bundle groups several products and services under a single reference. When inserting it into a quote or invoice, you can keep it as a bundle (items are shown in detail) or break it apart into individual products and services. Ideal for recurring offers.

Yes, Toolcie includes per-item stock tracking. Set an initial stock level, and each sale or adjustment automatically updates the available quantity. You can view and edit stock directly from the item list.

Yes. Toolcie supports custom fields on each item record. Add information specific to your trade (dimensions, material, supplier, internal reference…), choose whether they stay internal or appear on your documents, and make them required if needed.

Yes. Full item management — creation, import, bundles, insertion into documents, and sales analytics — is available on the free plan. To test all features without restrictions, start your 14-day free trial. No credit card or commitment required.

Complete your solution

Toolcie goes far beyond item management

Quoting software

Create complex multi-group quotes with e-signatures. Convert them to invoices in one click.

Learn more

Invoicing software

Turn accepted quotes into compliant invoices. Online payments, recurring billing, overdue alerts.

Learn more

Contact & client management

Centralize your clients and prospects. Link them in one click to your quotes and invoices.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Centralized products and services catalog, linked directly to your quotes and invoices

An items management tool centralizes all your references (products, services, and bundles) in one place. Unlike a spreadsheet, it links every item to your quotes and invoices, automates data entry, and gives you a complete view of your commercial performance by reference.

Updating your item catalog: individual edits or bulk CSV import

Updating an item in Toolcie takes seconds: open the record, adjust the price, description, or tax rate, then save. The change applies to all draft documents without affecting quotes and invoices already issued. For bulk updates, export the catalog as a CSV, edit it in your spreadsheet, and re-import. A simple routine to run at every price review.

Items catalog: the limits of spreadsheets vs. software connected to your documents

A spreadsheet lists your references but doesn't link them to your business documents. Every quote requires manual re-entry, pricing errors accumulate, and you have no visibility into what you're actually selling. In Toolcie, every item is connected to your quotes and invoices: price, reference, and tax are inserted automatically. And if you already have a catalog in Excel, CSV import lets you migrate in minutes.

Getting started with an items catalog as a freelancer or small business

For freelancers and small businesses, a structured catalog transforms day-to-day invoicing. Rather than re-entering your services on every document, you select an item and all the details are inserted automatically. Start with a few key references and expand as projects grow. Toolcie's free plan suits profiles just getting started, with the option to test all features for 14 days at no cost.