Toolcie
on Capterra

Professional quoting software built for complex projects

Create multi-group quotes with images and e-signatures. Clients accept 5× faster, with no extra effort on your part.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Why Toolcie for your quotes?

More than a tool — a real competitive edge

Create quotes in minutes

Build a complex quote in minutes using templates, your saved items catalog, and an intuitive interface.

Zero calculation errors

Totals, subtotals, taxes, and discounts are calculated automatically in real time. No more spreadsheet mistakes.

A polished professional image

Well-designed quotes with your logo and brand colors immediately build client trust and credibility.

Built-in legal compliance

Every quote includes the required legal information for your country, with no technical setup on your part.

Clients accept 5× faster

E-signature built right in — accessible from the email in one click. No printing, no waiting.

Convert to invoice in one click

Turn an accepted quote into a deposit, balance, or full invoice in one click. Optional groups are handled automatically.

Multi-group quotes

Complex quotes with multi-group structure

Structure your quotes the way you work. Each group holds exactly what you need — a level of flexibility most quoting tools don't offer.

Inside each group:

  • Items — products, services, and bundles in one click
  • Free lines — enter a description, quantity, and price on the fly without going through your items catalog. Perfect for one-off or custom work.
  • Nested subgroups — unlimited hierarchical organization
  • Free-text lines + images — descriptions, plans, site photos
  • Rich text editor — formatting, headings, lists, and images directly in each line's description
  • Inline images — anywhere within the group
  • Footer text area — notes, terms, technical details
  • Discounts per line or group — fixed amount or percentage
  • Fees per line or group — delivery charges, installation fees…
  • Group subtotal — recalculated automatically

Optional groups

Mark any group as optional. The client accepts or declines it at signing. Toolcie automatically computes the subtotal for required groups, the subtotal for selected options, and the overall total.

Multi-dimensional units

Multi-dimensional units

Build units from 2 to 7 dimensions with a custom formula — square roots, powers, and parentheses supported. Dimension details can be shown or hidden on the final document.

  • Carpenters & glaziers
  • Tilers & painters
  • Timber framers & roofers
  • Electricians & plumbers
  • Masons & groundworkers
  • Architects & construction
E-signature

E-signature that's legally binding

Clients receive your quote by email, open it in one click, and sign in seconds. No printing, scanning, or chasing required.

A timestamped signature certificate is automatically embedded in the document at each acceptance, guaranteeing its legal standing.

International compliance

eIDASEurope
ESIGNUnited States
UETAUnited States
Signed directly from email
Legally binding
Works on any device
Certificate auto-generated
Selectable optional groups
Timestamped audit log

Build and customize your quote templates your way

Choose from 15 pre-designed templates. Fully customize colors, fonts, backgrounds, logo, and layout. Import your own letterheads.

Browse quote templates

Even more features

Everything you need for perfect quotes, no exceptions

Real-time PDF preview

See exactly how your quote will look before saving or sending — exactly what your client will see.

Share online

Share your quote via a secure link in one click.

Send by email

Send directly from Toolcie, without switching tools.

Versions & variants in one click

Create new versions or variants of a quote in one click. Documents are automatically linked.

Multiple discounts & fees

Apply multiple discounts and fees to each line or group, as a fixed amount or percentage.

Per-line discount

Apply a fixed or percentage discount directly to any line in your quote.

Margin calculation

Enter your unit cost and set a percentage margin per line. The selling price is calculated automatically.

Multiple tax rates

Manage one or more tax rates, taxable or exempt. Compliant detailed breakdown included.

Import items

Insert products, services, and bundles from your catalog in one click.

Custom fields

Add public or internal fields and make them required based on your business needs.

Document type label

Call it Quote, Estimate, Proposal, or any term you prefer. Document types are fully customizable.

Terms & conditions

Add your notes and terms at the top and bottom of the page, customized per template.

Tags & labels

Tag and find your quotes in one click. Organize your work your way.

Team collaboration

Collaborate on quotes in real time with partners and employees, with customizable access rights.

Multi-currency

Invoice in USD, GBP, EUR, and many more. Ideal for international work.

Multilingual

Generate quotes in English or French based on your client's language.

How does it work?

From template to accepted signature in 3 simple steps.

1

Choose a template and make it yours

Pick from 15 templates. Add your logo, choose your colors and fonts.

15 ready templatesLogo & colorsLetterhead import
2

Add your services, groups, and images

Structure your quote by groups, add items, images, and free text.

Items & servicesMulti-groupProduct images
3

Send your quote — your client signs online.

Send in one click. Your client signs electronically from any device.

Email deliveryOnline signatureReal-time notification

Results that speak for themselves

Join professionals who have already accelerated their business

+2,000

Professionals

Freelancers, contractors, and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

15

Templates available

Fully customizable and free to install

Quoting pros trust Toolcie

Professionals from every industry share their experience

“The software is intuitive, easy to learn, and saves time when preparing quotes. My overall experience with Toolcie has been very positive.”

TT

Tejsir T.

Construction · Self-employed

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“Easy to use and easy to understand. You can add multiple items and fully customize your quotes. The platform suits my business perfectly and covers everything I need.”

AC

Arnaud C.

Individual & family services · Self-employed

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about quoting with Toolcie

Yes. A quote signed by both parties is a binding commitment: the provider agrees to deliver the services at the stated price, and the client agrees to pay. E-signature reinforces this legal standing through a timestamped certificate compliant with eIDAS (Europe), ESIGN, and UETA (United States).

Validity depends on your industry and the rules in your country. Generally, it's set freely by the provider and must appear on the document. Toolcie lets you set a validity date on each quote, displayed clearly for your client. In your quote list, a color indicator shows at a glance how much time remains before expiry.

A written estimate or quote is mandatory in certain industries (home renovation, moving, distance sales…) and above certain thresholds, depending on local regulations. In all cases, issuing one before any work is strongly recommended — even when not legally required. It commits both parties on scope and price, and prevents disputes. Toolcie generates a compliant document in minutes, with the right details for your profile.

Your client receives a secure link to your quote, sent by email or shared however you prefer. They open it on any device (phone, tablet, computer) and sign in one gesture. A timestamped signature certificate is automatically embedded in the document. Toolcie is compliant with eIDAS (Europe), ESIGN, and UETA (United States).

Yes. The signing link is optimized for all devices. Your client opens the email on any device, views the complete quote, and signs in seconds. No installation or account required on their end.

Yes. Every quote generated with Toolcie includes the required legal information — quote number, validity period, payment terms, and more — adapted to your country. E-signature is compliant with the European eIDAS standard and the US ESIGN/UETA standards, with guaranteed legal standing.

Completely. Toolcie offers 15 pre-designed templates, fully customizable with your colors, fonts, logo, and background. You can also import your own letterheads for a perfectly consistent brand identity.

Yes, Toolcie is built for complex quotes. You can add as many groups as you need, and each group can contain nested subgroups. Perfect for structuring a quote by section, trade, or project phase.

You can mark any group in your quote as optional. At signing, your client can accept or decline each option. Toolcie automatically calculates the subtotal for required items, the subtotal for selected options, and the overall total — no manual work needed.

Toolcie supports units with 2 to 7 dimensions and a custom formula, compatible with square roots, powers, and parentheses. You enter the dimensions (length, width, height…) and the software calculates the quantity automatically. Dimension details can be shown or hidden on the final document.

Absolutely. You can attach images directly to each item (product photo, visual reference), and also insert free-text lines with images anywhere within a group — perfect for plans, site photos, spec sheets, or material visuals.

Yes. Toolcie lets you rename any document type — call it Estimate, Proposal, Offer, or any term that fits your industry or region. The functionality is identical: e-signature, multi-group structure, optional groups, and one-click conversion to invoice.

Complete your workflow

Toolcie goes far beyond quotes

Invoicing software

Turn accepted quotes into compliant invoices. Online payments, recurring billing, payment reminders.

Learn more

Contact management

Centralize all your clients and prospects. Find every quote and invoice linked to each contact instantly.

Learn more

Products & services catalog

Build your library of products and services. Insert them into quotes in one click to save time.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Toolcie, your professional quoting software for everyday use

Toolcie keeps your business organized: document creation, automatic tax calculation, and data management in one place. Built for complex multi-section, multi-group, and nested subgroup projects, it serves sole traders, SMEs, and businesses of any size looking to professionalize their proposals without slowing down their day.

How to create a professional quote or estimate in 3 steps

Customize a template, add your services from your catalog, then send for e-signature. From independent freelancers to mid-sized companies, across construction and services alike, structure complex estimates by section, phase, or trade. A solution designed to generate a complete proposal quickly — even across dozens of lines.

Required legal information on a quote

Every quote must display the company's contact details, list the services with pre-tax and total prices, state the applicable tax rate, and specify a validity period. For businesses working internationally, Toolcie supports e-invoicing standards: Factur-X in France, Peppol in Belgium, and Swiss QR Code in Switzerland.

Quote vs. invoice: the key differences

A quote commits both parties before the work begins; an invoice records the sale and triggers payment. With Toolcie, you convert an accepted quote to an invoice in one click, with no re-entry needed.

4 criteria for choosing quoting or estimating software

Ease of creation, legal compliance, full-cycle coverage (e-signature, online payments, sales tracking), and the ability to handle complex projects (multi-group, nested subgroups, multi-dimensional units, client-selectable options). Also check export options for your contacts and catalog. Read entrepreneur reviews on Capterra before deciding.

Free quoting software: what it actually covers

A free plan suits occasional, light use. The 14-day free trial lets businesses test every feature with no credit card: e-signature, multi-group quotes, data export. The Pro plan remains the top choice for structured SMEs and freelancers managing higher volumes.