Toolcie
on Capterra

Quoting and invoicing software for painters and decorators

Calculate your surface areas room by room, embed your before photos, and get your quotes signed online without driving back to the office.

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Free plan available. No credit card required. Cancel anytime.

Built for painters and decorators

From measuring surfaces to getting paid, every tool you need for your painting projects

Automatic area calculation

Wall areas (L × H), ceilings (L × W), and floors calculated automatically.

Quotes by room

Organize your project by space (living room, bedroom, facade) with subtotals.

Before / after photos

Embed the existing condition of the walls in your quote to justify your pricing.

Electronic signature

Get quotes signed online from any device — ESIGN & UETA compliant.

Deposits and payment

Collect a deposit at the start of the job and the balance on completion.

Multi-rate tax

Reduced or standard rate depending on the type of work and your country.

Structured quote

Interior and exterior in the same quote

A painting job can cover both interior rooms (living room, bedrooms, hallway) and exterior work on the facade or shutters. In Toolcie, organize your quote into separate groups by space or by type of work. Your client sees the breakdown of each item with its own subtotal.

  • An “Interior” group per room with areas calculated by surface
  • An “Exterior” group for facade, shutters, and trim
  • Automatic subtotals per group
  • Some items can be optional: facade restoration, shutter painting…
Area calculation

Walls, ceilings, and floors calculated automatically

Create units for each type of surface: wall (L × H), ceiling (L × W), floor. Enter the dimensions room by room and the quantities are calculated without errors. The dimension breakdown can appear on the document sent to your client.

  • Wall area (L × H) calculated automatically
  • Ceiling and floor (L × W) in the same formula
  • A flat rate per room if you prefer
  • Dimension breakdown shown on the client PDF
Project invoicing

Deposit at the start, balance on completion

For larger jobs (full renovation, facade work), collect a deposit to cover your materials, then the balance invoice once the work is done. The balance is calculated automatically by deducting the deposit already received.

  • Deposit at the start of the job to cover materials
  • Automatic balance calculation after deducting deposits
  • Credit note in one click if cancelled
  • Full document history per client

Even more features

Everything you need to manage your painting projects

Automatic area calculation

Walls (L × H), ceilings (L × W), floors: areas calculated without errors.

Multi-room quotes

Groups by space or by service, with automatic subtotals.

Multi-rate tax

Reduced, standard or reverse-charge, different per line.

Optional groups

Offer options (facade painting, flooring). The client chooses.

Site photos

Wall condition photos, color references, expected finish.

Deposits and balances

Deposit and balance invoices linked to the quote, with automatic deduction.

Automatic balance calculation

The balance is calculated by deducting the deposits already received.

Electronic signature

Drawn, uploaded or typed. Timestamped certificate embedded in the PDF.

Online payment

30+ international and local payment methods.

Due-date alerts

Get notified when a due date is approaching or has passed.

Custom units

Create your own formulas: wall area, opening deductions, flat rate per room.

Accounting export

Export your data as CSV or PDF for your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Mobile access

Create and send your quotes from your phone or tablet.

Tax compliance

Compliant with tax regulations wherever you operate.

How does it work?

From painting quote to payment in 3 steps

1

Calculate your surfaces

Enter the dimensions room by room: the areas are calculated automatically and your quote is ready

Area calculationQuotes by roomCondition photos
2

Send for signature

Your client receives the quote by email and signs it from their phone or computer

Email deliveryE-signatureOnline viewing
3

Invoice and get paid

Collect a deposit at the start of the job and the balance invoice on completion

Material depositBalance on completionOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They manage their projects with Toolcie

Professionals from every industry share their experience

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“Easy to use and easy to understand. You can add multiple items and fully customize your quotes. The platform suits my business perfectly and covers everything I need.”

AC

Arnaud C.

Individual & family services · Self-employed

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for painting

In Toolcie, you create a custom unit for the area to be painted with a formula that accounts for openings. For example, for a rectangular room with one window and one door: (perimeter × height) + ceiling − openings. You enter the dimensions once, and Toolcie calculates the net area automatically. The breakdown can appear on the document sent to the client for full pricing transparency.

You state the number of coats directly in the line description (“Matte white acrylic, 2 coats”) or you create several distinct items in your library (“Paint 1 coat”, “Paint 2 finish coats”, “Single primer coat”). You then reuse them in each quote in a few clicks, with their unit price and tax rate already set.

Preparation often accounts for 30 to 50% of the time on a painting job. In Toolcie, you structure your quote into groups (“Preparation”, “Primer”, “Finish”) with a subtotal per group, and you list your services as separate lines: washing, sanding, filling, skim-coating, priming, floor and furniture protection. Your client immediately sees the weight of each step.

Yes. If you also offer plastering or drywall services alongside painting, you structure your quote with one group per activity (“Plastering”, “Drywall”, “Painting”) and a tax rate specific to each group if needed. Your item library brings together your common services across all three trades.

Discover our solutions

Tools for every part of your business management

Quoting software

Area calculation, wall condition photos and electronic signature. Every quoting feature for painters.

Learn more

Invoicing software

Deposits, balance invoices and online payment. Manage the full financial cycle.

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Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Pricing a painting quote: surfaces, preparation, finish

A professional painting quote rests on three areas: the surface to be painted (walls and ceilings, with openings deducted), surface preparation (washing, sanding, filling, priming), and the finish (number of coats, paint type, protection). In Toolcie, you calculate your areas with a custom formula, pull your services from your item library, and structure the quote into groups so your client immediately understands the breakdown of the job.

Surface preparation: the step that changes everything

The quality of a painting job starts with preparation. Washing the walls, sanding old coats, filling cracks, skim-coating, applying a bonding primer: each step should appear in your quote to justify your time and your rate. In Toolcie, you create each service as a reusable item, with its execution time and unit price. You save time on pricing and demonstrate your method to your clients.

Interior painting or exterior restoration: adapting the quote to the job

Whether you work on interior painting (kitchen, living room, bedrooms, ceilings), exterior restoration (facade, trim, shutters), or complementary plastering and drywall, Toolcie adapts. For exterior jobs, you add the specific lines (protecting plants and floors, facade paint, exterior woodwork paint) and apply the right tax rate based on your country and the type of work.

Toolcie for the other building trades

Working alongside other trades? Toolcie has a dedicated page for every building specialty: masonry, plumbing, electrical, tiling, roofing, carpentry, landscaping. For the full picture: quoting and invoicing software for the building trade.