Toolcie
on Capterra

Quoting and invoicing software for carpenters

Price your custom windows, doors, and stairs with their exact dimensions, get them signed online, and collect a deposit before you start fabrication.

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Free plan available. No credit card required. Cancel anytime.

Built for carpenters and cabinetmakers

From custom work to payment, every tool you need for your carpentry projects

Custom dimensions

Create units (L × H, L × H × D) for each type of work. The price is calculated automatically.

Structured quotes

Organize by work type (exterior, interior, fit-out) with subtotals.

Reference photos

Embed photos of past work or the existing site directly in the quote.

Electronic signature

Get quotes signed online from any device — ESIGN & UETA compliant.

Deposit on order

Collect a deposit before fabrication and the balance after installation.

Multi-rate tax

Reduced or standard rate depending on the type of work and your country.

Structured quote

Exterior, interior, fit-out: every piece in its own group

A carpentry job often covers several types of work in a single quote. In Toolcie, organize your line items by group: exterior joinery (windows, entry doors, patio doors), interior joinery (doors, closets), and fit-out (staircases, walk-in closets). Each group shows its own subtotal and can include reference photos.

  • Groups by work type: exterior, interior, fit-out
  • Automatic subtotals per group
  • Reference photos embedded in each group
  • Reduced or standard tax rate per group based on the type of work
Custom dimensions

The price is calculated from the measurements

Create units of measure for each piece of work: window (L × H), flooring (L × W with a waste allowance), shutter. Enter the dimensions when you take measurements and the price adjusts automatically. The dimension breakdown can appear on the PDF sent to your client.

  • L × H dimensions for custom windows, doors, and shutters
  • Price calculated automatically from the measurements entered
  • Waste allowance for flooring and boards built into the formula
  • Dimension breakdown shown on the client PDF
Deposit on order

Secure fabrication the moment it’s signed

Custom carpentry commits you to fabrication costs before installation. From your accepted quote, issue a deposit invoice in one click (50% on order, for example). The balance invoice is created after installation, with the deposit deducted automatically.

  • Deposit on order to fund fabrication
  • Automatic balance calculation after deducting the deposit
  • Credit note in one click if cancelled
  • Full document history per project

Even more features

Everything you need to manage your carpentry projects from quote to payment

Custom dimensions

L × H or L × H × D units calculated automatically.

Multi-group quotes

Exterior joinery, interior joinery, fit-out: groups with subtotals.

Multi-rate tax

Reduced, standard or reverse-charge, different per line.

Optional groups

Offer variants (blinds, roller shutters). Your client chooses.

Reference photos

Similar work, materials, condition of the existing site in each section.

Deposits and balances

Deposit on order, balance after installation, with automatic deduction.

Automatic balance calculation

The balance is calculated by deducting the deposits already received.

Electronic signature

Drawn, uploaded or typed. Timestamped certificate embedded in the PDF.

Online payment

Get paid straight from your invoices via 30+ international and local payment methods.

Due-date alerts

Get notified when a due date is approaching or has passed.

Accounting export

Export your data as CSV or PDF to send to your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Mobile access

Create and send your quotes from your phone or tablet.

Tax compliance

Compliant with tax regulations wherever you operate.

Credit notes

Issue a credit note in one click if an order is cancelled or partially changed.

How does it work?

From carpentry quote to payment in 3 steps

1

Price the custom work

Enter the dimensions of each piece and the price is calculated automatically from your rate

L × H dimensionsAutomatic priceReference photos
2

Send for signature

Your client receives the quote and signs it from their phone, before you start fabrication

Email deliveryE-signatureApproval before order
3

Get paid and invoice

Collect a deposit on order and the balance invoice after installation

Fabrication depositBalance after installOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They manage their projects with Toolcie

Professionals from every industry share their experience

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

“Simple to use day to day for writing and sending invoices to clients. Saving a customer profile and their items works very well for a small business.”

MD

Michaël D.

Construction · Self-employed

“I've been using Toolcie for several years in my business. It's a reliable tool that saves me valuable time managing quotes and invoices. Onboarding is simple and daily use is smooth.”

ML

Manuela L.

Marketing · Small business

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for carpentry

In Toolcie, create a custom unit called “Custom window” with the formula L × H. Enter the dimensions of each piece and the price is calculated automatically based on your rate per area. You can build variants by material (vinyl, aluminum, wood) or by type (single, double glazing, tilt-and-turn). The dimension breakdown appears on the PDF sent to the client.

Yes. Toolcie lets you structure your quote into groups: exterior joinery (windows, patio doors, entry doors), interior joinery (doors, closets, flooring), and fit-out (staircases, walk-in closets). Each group has its own subtotal and can include reference photos.

Once your client has signed the quote, open it in Toolcie and click “Convert to invoice.” Choose “Deposit” and set the amount (for example 50% on order to fund fabrication). The balance invoice is issued after installation, with the deposit received deducted automatically.

Yes. You can add photos to each group or line of your quote: a photo of the opening to be replaced, an example of a window in the same material, a detail of a hinge or piece of hardware. It helps you present your work and confirm the aesthetic choices with the client before the order.

The applicable tax rate depends on the type of work and the kind of building. Rates vary by jurisdiction and may differ between renovation and new construction. Toolcie lets you set the right rate per line or per group, so each quote is calculated correctly.

Yes. Toolcie’s electronic signature complies with the ESIGN Act, UETA, and the European eIDAS regulation. The timestamped certificate is embedded in the PDF. Your client can sign from their phone, with no printing or scanning required.

Discover our solutions

Tools for every part of your business management

Quoting software

Custom dimensions, photos of past work, and electronic signature. Every quoting feature for carpenters.

Learn more

Invoicing software

Deposits on order, balance invoices, and online payment. Manage the full financial cycle.

Learn more

Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Carpentry estimating software: price custom work without errors

Carpentry is a trade of precision: every window, door, or staircase has its own dimensions. Toolcie includes a custom-units system that lets you define formulas with the exact dimensions of each piece of work. Prices are calculated automatically from the measurements you enter — no spreadsheet, no risk of error in your quote.

Exterior and interior carpentry quotes

Whether it’s vinyl windows, custom wood doors, or an oak staircase, Toolcie adapts. Each line of the quote can have its own dimensions and its own price. You can also organize the quote into groups (exterior joinery, interior joinery, fit-out) with a subtotal per category.

Reference photos in your carpentry quotes

Adding a photo of the existing opening to be replaced, the proposed material, or a similar piece of work reassures the client and reduces misunderstandings. In Toolcie, embed your photos directly in each line or group of your quote, with no extra tool.

Deposits and invoicing for carpentry orders

Custom carpentry often calls for a deposit on order before fabrication. From an accepted quote in Toolcie, generate a deposit invoice in one click (fixed amount or percentage). The balance invoice is issued once installation is complete, with the deposit deducted automatically through your invoicing software.

Free invoicing software for carpenters

Toolcie’s free plan is available with no commitment. Create your first carpentry quote with automatic dimension calculation, send it for signature, and convert it to an invoice today — no credit card required.

Toolcie for the other building trades

Working alongside other trades? Toolcie has a dedicated page for every building specialty: masonry, plumbing, electrical, tiling, roofing, painting, landscaping. Each page covers the specifics of that trade: measurements, tax, deposits.