Toolcie
on Capterra

Quoting and invoicing software for plumbers

Create your service quotes in minutes, split parts and labor, and get them signed online without going back to the office.

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Free plan available. No credit card required. Cancel anytime.

Built for plumbers and fixture installers

From emergency repairs to full installations, every tool you need to manage your jobs

Fast service quotes

Build a complete quote from your phone in minutes, right from the job site.

Parts + labor

Split supplies and service hours onto separate lines within the same quote.

Multi-rate tax

Reduced or standard rate based on the type of work, with reverse-charge handling.

Electronic signature

Get quotes signed online from any device — ESIGN & UETA compliant.

Online payment

Get paid straight from your invoices via 30+ payment methods.

Deposits on large installs

Issue deposit and balance invoices straight from the accepted quote.

Structured quote

Parts and labor, clearly separated

A plumbing quote always distinguishes two kinds of lines: parts (faucets, piping, fixtures) and labor. In Toolcie, organize your quote into separate groups. Each group shows its own subtotal, so your client immediately understands how the price breaks down.

  • “Parts” group with faucets, piping and fixtures
  • “Labor” group with hourly rate and install hours
  • Automatic subtotals per group
  • Tax rate applied separately to each group
Installation invoicing

From deposit to balance, everything is linked

For large installations (full bathroom remodel, piping network), issue a deposit invoice from your accepted quote, then the balance invoice once the work is done. The balance is calculated automatically.

  • Deposit invoice as a % or fixed amount for large installs
  • Automatic balance calculation after deducting deposits
  • Credit note in one click if a job is cancelled or changed
  • Complete document record per client

Even more features

Everything you need to manage your plumbing jobs from quote to payment

Fast service quotes

Create and send a quote from the job site in minutes.

Parts and labor

Separate items for supplies and service hours.

Multi-rate tax

Reduced, standard or reverse-charge, different per line.

Optional groups

Mark some work as optional. Your client accepts or declines it.

Job photos

Add photos of the existing setup or the equipment you propose.

Deposits and balances

Deposit and balance invoices linked to the quote, with automatic deduction.

Automatic balance calculation

The balance is calculated by deducting the deposits already received.

Electronic signature

Drawn, uploaded or typed. Timestamped certificate embedded in the PDF.

Online payment

30+ international and local payment methods.

Due-date alerts

Get notified when a due date is approaching or has passed.

Mobile access

Manage your quotes and invoices from your phone on the job site.

Accounting export

Export your data as CSV or PDF to send to your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Tax compliance

Compliant with tax regulations wherever you operate.

Custom units

Create your own units: pipe length, number of fixtures…

How does it work?

From plumbing quote to payment in 3 steps

1

Create your quote

List parts and labor on separate lines, apply the right tax and send in minutes

Parts + laborRight tax rateSend from the site
2

Your client signs online

They receive the quote by email and sign it electronically from their phone or computer

Email deliveryE-signatureOnline viewing
3

Invoice and get paid

Convert the quote into an invoice and get paid online by card or bank transfer

Invoice in 1 clickDeposit if neededOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They manage their jobs with Toolcie

Professionals from every industry share their experience

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

“Simple to use day to day for writing and sending invoices to clients. Saving a customer profile and their items works very well for a small business.”

MD

Michaël D.

Construction · Self-employed

“I've been using Toolcie for 2 years across two companies. Managing multiple businesses under a single account is genuinely practical. I can create deposit, interim and final invoices and track all client payments.”

KP

Kelly P.

Farming · Small business

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for plumbing

In Toolcie, create separate items for your supplies (faucet, water heater, pipes) and your labor (service hours). You can also create separate groups to present both clearly to your client. Group subtotals are automatic, and you apply the right tax rate to each line.

Toolcie works from your phone or tablet through the mobile app on Android and iPhone. Create your quote on the spot after the diagnosis, add your items, and send it by email in minutes. Your client gets a link to view and sign the quote online — no printing, no extra trip.

Yes. If you offer boiler maintenance contracts or other recurring services, Toolcie lets you create a quote or invoice template that you reuse in a few clicks for each visit. Recurring invoicing generates a draft automatically at each due date, which you review and send without re-entering everything.

A clear plumbing estimate should separate parts (faucets, piping, fixtures) from labor, with quantities, unit prices, and the applicable tax rate per line. It should also list any optional work and your payment terms. In Toolcie, you build this with separate groups, add your job photos, and send for e-signature. Once accepted, the estimate converts to an invoice — or a deposit and balance — in one click.

Yes. You create your common services (faucet replacement, tank flush, toilet install, boiler maintenance) once in your item library with their price and tax rate. You then reuse them on each quote in a few clicks, without re-entering everything.

Discover our solutions

Tools for every part of your business management

Quoting software

Service quotes, parts and labor, electronic signature. Every quoting feature for plumbers.

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Invoicing software

Deposits, balance invoices and online payment. Manage the full financial cycle.

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Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Plumbing quoting software: from repairs to installations

Toolcie lets plumbers create a service quote in minutes — whether for an emergency repair, replacing a piece of equipment, or a full installation in a renovation or new build. You list your parts and your labor on separate lines, apply the right tax, and send for electronic signature without going back to the office.

Parts and labor in a single quote

A plumbing quote usually separates supplies (faucets, piping, sanitary equipment) from labor (service hours). In Toolcie, you create separate items for each, or group them by type of service. Subtotals are automatic and your client clearly understands how the price is built.

Plumber-heating engineer: maintenance contracts and recurring invoicing

Many plumbers also work as heating engineers and offer annual boiler or heat-pump maintenance contracts. Toolcie makes this business model easy: create a invoice template for your maintenance services, and turn on recurring invoicing so a draft is generated automatically at each due date, which you review and send without re-entering everything.

A mobile app to invoice on the job

The Toolcie mobile app is available on Android and iPhone (direct install, no app store required). You check your schedule, create a quote or issue an invoice from your phone, wherever you are. Your client signs right on your phone at the end of the visit through electronic signature that is ESIGN, UETA and eIDAS compliant. No printing, no postal mail, payment triggered faster.

Toolcie for the other building trades

Working with or for other trades? Toolcie has a dedicated page for every building specialty: masonry, electrical, tiling, roofing, carpentry, painting, landscaping. For an overview: quoting and invoicing software for construction.