Toolcie
on Capterra

Create professional invoices and get paid online

From invoice to final payment, manage the entire process in one place. Convert accepted quotes to invoices in one click.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Why Toolcie for your invoices?

Everything you need to manage invoices end to end

Time savings

Convert a quote to an invoice in one click. The multi-group structure is preserved automatically.

Integrated online payments

Clients pay directly from the invoice — by card, bank transfer, or in installments.

Overdue notifications

Get alerted before due dates and send a reminder in one click from your invoice list.

Full customization

15 adaptable templates: colors, fonts, logo, custom letterhead.

Multi-country compliance

Used in over 30 countries. Local compliance built in for your market.

Secure archiving

All your invoices are stored and accessible at any time, fully secured.

Online payments

Your clients pay 3× faster

Once the invoice is sent or shared via a link, your client accesses a dedicated public page and can pay in one click from over 30 international and local payment methods: credit card, SEPA transfer, or installment payments (Klarna, Afterpay, Affirm).

Payment methods automatically adapt to the client's country. Once payment is made, you receive an instant notification and the invoice is updated automatically. No more daily bank account checks.

  • International and local payment methods
  • One-click payment for your clients
  • PCI-certified secure payments
  • Instant notification on every payment
  • Invoice updated automatically
  • Installment payments (Klarna, Afterpay…)

Over 30 payment methods available

Visa
Mastercard
Amex
PayPal
Apple Pay
Google Pay
Klarna
SEPA
Visa
Mastercard
Amex
PayPal
Apple Pay
Google Pay
Klarna
SEPA
Bank transfer
iDEAL
Bancontact
Sofort
Maestro
Diners
JCB
Discover
UnionPay
Twint
Bank transfer
iDEAL
Bancontact
Sofort
Maestro
Diners
JCB
Discover
UnionPay
Twint
Alerts & reminders

Never let an invoice go unanswered

Toolcie alerts you as soon as an invoice is approaching its due date. Send a reminder in one click without leaving your invoice list.

  • Notification when a due date is approaching
  • Overdue invoices identified visually at a glance
  • Reminder created in one click from your invoice list
  • Credit note conversion available from the same view
  • No late payment goes unnoticed
Recurring

Automate your recurring invoices

Set up recurring invoices in seconds. Define the frequency, start date, and end condition. Toolcie automatically generates your invoices as drafts at set intervals, ready to review and send.

Perfect for subscriptions, rent, or any regularly billed client.

  • Custom frequency: day, week, month, year
  • End conditions: never, fixed date, or after N occurrences
  • Auto-generated as drafts at defined intervals
  • Ideal for subscriptions, rent, or recurring clients
  • Editable or cancellable at any time

Design and customize your invoice templates without limits

15 pre-built templates. Customize colors, fonts, sizes, backgrounds, and logo. Import your own letterheads.

Browse invoice templates

Even more features

Everything you need for flawless invoicing

Real-time PDF preview

See exactly how your invoice will look before generating a file. Exactly what your client will see.

Secure online sharing

Share a secure link to your invoice. Your client accesses it without an account.

Send by email

Send directly from Toolcie, without switching tools.

Convert to reminder or credit note

Convert invoices to reminders or credit notes in one click. Choose the late fee percentage to apply.

Revenue & tax report

View your revenue and taxes from the dashboard.

Invoice / Deposit / Balance

Call it Invoice, Honorarium, or any term you choose. Document types are fully customizable — create, edit, or delete them as needed.

Multi-group

Structure preserved when converting quote → invoice. Groups and subgroups maintained automatically.

Partial payments & deposits

Manage deposits and partial payments. Settle an invoice in multiple installments.

Multi-discounts & multi-fees

Apply multiple discounts and fees per line or group, as a fixed amount or percentage.

Multi-tax

Handle one or multiple taxes, with or without tax registration. Detailed display compliant with local law.

Import items

Insert products, services, and bundles in one click from your catalog.

Notes & terms

Display your terms at the top and bottom of the page. Save your preferences.

Linked documents

Full chain: quote → invoice → reminder → credit note. Intuitive navigation between linked documents.

Multi-dimensional units

Support 2 to 7 dimensions with a custom formula. Shown or hidden on the PDF.

Custom fields

Add public or internal fields, required or optional, tailored to your needs.

Separate delivery address

Specify independent billing and delivery addresses.

Team collaboration

Real-time collaboration with partners and employees, with customizable access rights.

Tags

Instantly classify and find your invoices using custom labels.

Multi-currency

Invoice in USD, GBP, EUR, and many other currencies for international clients.

Multilingual

Generate invoices in French and English based on your client's language.

How does it work?

From creation to payment in 3 simple steps.

1

Create your invoice

Enter your line items, apply taxes and discounts

From a quote in 1 clickMulti-groupAuto taxes
2

Send & collect

By email, online link, direct payment, or via your e-invoicing network (Peppol)

Online paymentPayment linkPeppol / Factur-X
3

Track in real time

Statuses, due date alerts, dashboard

Due date alerts1-click remindersDashboard

Results that speak for themselves

Join the professionals who collect faster with Toolcie

+2,000

Active professionals

Tradespeople, freelancers, and SMEs trust us for their invoicing

+500,000

Invoices generated

Thousands of invoices created and sent every month with Toolcie

+30

Payment methods

Card, bank transfer, installments. Your clients pay how they prefer.

They invoice with Toolcie

Professionals from every industry share their experience

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“I appreciate how easily the software adapts to almost any visual style and type of business, as well as a very responsive customer support team for any request.”

SJ

Sergiu J.

Civil engineering · Small business

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about invoicing with Toolcie

A professional invoice must include the full contact details of both the sender and recipient, a unique sequential number, the issue date, a precise description of the work or products, pretax amounts, applicable taxes, and the total due. Exact requirements vary by country and status. Toolcie automatically guides data entry with fields tailored to your market (local tax ID, tax exemption reason when applicable), so every invoice is compliant from the start.

A quote is a pre-contractual document that formalizes your commercial proposal before the order: pricing, services, and terms. An invoice comes after the client's agreement and confirms the reality of the sale or service rendered. It creates the payment obligation and must be retained for tax purposes. With Toolcie, you convert an accepted quote to an invoice in one click, with no re-entry needed, preserving the entire original multi-group structure.

Look for a tool that covers the full cycle: quote creation, invoice issuance, payment collection, and archiving. Check that it complies with your country's legal requirements and supports e-invoicing if your market requires it. Integrated online payments significantly shorten collection times. Choose a solution that requires no training to get started, with a 14-day free trial and no credit card required.

Toolcie natively integrates over 30 international and local payment methods. Once the invoice is sent, your client accesses their secure sharing page and pays in one click. As soon as the payment is recorded, you receive a notification and the invoice automatically moves to paid status.

As soon as a due date approaches or passes, Toolcie sends you an alert. From your invoice list, you generate a reminder in one click: the document is pre-filled with the original invoice details, due date, and amount outstanding. Send it by email or share a secure link directly with your client. You choose whether to apply a late fee, as a fixed amount or percentage.

From your invoice, enable the “Recurring invoice” option. Choose the frequency (day, week, month, year), set the start date, and define the end condition (never, fixed date, or after N occurrences). Toolcie automatically generates your invoices as drafts at each interval and sends you a notification. All that’s left is to review and send them.

Yes. From your accepted quote, a single click on “Convert to invoice” generates the corresponding invoice. The multi-group structure, items, taxes, and discounts are fully preserved. You choose the level of detail: full structure, groups condensed into lines, or everything condensed into a single line. You can create as many deposit invoices as needed, then close with a balance or full invoice.

Toolcie handles partial payments and deposits. You can generate a deposit invoice from a quote, then a balance invoice once the work is complete. Each partial payment is recorded and automatically deducted from the outstanding amount.

Completely. Toolcie offers 15 pre-built templates you can customize with your colors, fonts, logo, and background. You can also import your own letterheads for a visual identity that's perfectly consistent with your brand.

Yes. Toolcie natively supports Factur-X (France) and Peppol (Belgium) for regulatory e-invoicing, as well as the Swiss QR Code for Swiss professionals. Every market is covered with no additional setup.

Yes. Toolcie supports 170 currencies (USD, GBP, EUR…) and multilingual documents (French and English). Available payment methods automatically adapt to the client's country to maximize conversions.

Yes. From your invoice list, you can convert any invoice into a credit note in one click. The credit note is automatically linked to the original invoice and appears in the document chain (quote → invoice → reminder → credit note).

Complete your solution

Toolcie goes far beyond invoicing

Quoting software

Create complex multi-group quotes with e-signatures. Convert them to invoices in one click.

Learn more

E-invoicing

Factur-X for France, Peppol for Belgium. Stay compliant with your country's legal requirements.

Learn more

Contact management

Centralize all your clients and prospects. Instantly find every quote and invoice linked to each contact.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Professional invoicing software: calculation, compliance, and archiving in one place

Professional invoicing software lets you create, send, and manage invoices from a single interface. Unlike spreadsheets or word processors, it automatically calculates taxes, handles sequential numbering, and generates PDFs compliant with your country's tax requirements.

Invoice online without installation: multi-device access and automatic updates

Cloud-based invoicing software lets you create, send, and archive invoices from any connected device, with nothing to install. Access your dashboard from a browser, create an invoice in minutes, and send it by email or via a secure link. Your data is saved automatically and accessible from anywhere. Unlike spreadsheets or locally installed software, an online solution updates automatically to stay compliant with regulatory changes and natively supports the e-invoicing formats required in your country.

Required legal information on an invoice: what Toolcie includes by default

A valid invoice must include the full contact details of both sender and recipient, a unique sequential number, the issue date, a detailed description of the work or products, pretax amounts, applicable taxes, and the total due. Exact requirements vary by country, but missing information can invalidate the document or trigger tax penalties. Toolcie adapts the available fields to your country (local tax ID, tax exemption reason when applicable) to help you get every invoice right.

Reducing payment delays: online payment, due date alerts, and one-click reminders

Late payments directly strain the cash flow of freelancers and small businesses. Three levers make the difference: integrated online payment reduces friction for the client, who pays in one click without entering bank details; due date alerts flag every overdue invoice from day one; and one-click reminder generation removes the gap between deciding to follow up and actually sending. Together, these three mechanisms shorten the payment cycle without a single phone call.

Getting started with free invoicing software: 14-day trial, no credit card

Toolcie offers a 14-day free trial with no credit card required, giving full access to all features. After the trial, a free plan remains available. Upgrade to a paid plan only when your business justifies it.