Toolcie
on Capterra

Quoting and invoicing software for construction professionals and firms

Create detailed quotes broken down by trade, add your on-site photos, and turn them into compliant invoices in a few clicks.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Built for construction professionals

Every tool you need to manage your projects from start to finish

Multi-group quotes

Organize quotes by trade, with subtotals and embedded images.

Multi-rate tax

Reduced, standard or reverse-charge rates, applied line by line.

Deposits and balances

Issue deposit and balance invoices straight from the accepted quote.

Photos and plans

Add your on-site photos and technical documents to your quotes.

Electronic signature

Get quotes signed online from any device — ESIGN & UETA compliant.

Payment tracking

Due-date alerts, partial payments and a full history per project.

Multi-group

Quotes structured like your projects

Organize each quote into groups and subgroups by trade. Add your on-site photos, apply different tax rates per line, and include options. Your clients get a clear, professional, complete document.

  • Groups and subgroups by trade
  • Images and plans embedded in the quote
  • Multi-rate tax per line (reduced, standard, reverse-charge)
  • Optional groups your client accepts or declines at signing
Custom units

Calculate by square meter, linear meter or with a formula

Create your own units of measure with 2 to 7 dimensions and a custom calculation formula (square roots, powers and parentheses included). Paint area, concrete volume, cable length. The dimension breakdown can optionally appear on the client’s quote.

  • Units with 2–7 dimensions (L × W × H…)
  • Custom calculation formula
  • Dimension breakdown shown on the PDF
  • Automatic total calculation
Project invoicing

From deposit to balance, everything is linked

Issue a deposit invoice from your accepted quote, then the balance invoice once the work is done. The balance is calculated automatically by deducting the deposits already received. If a job is cancelled, create a credit note in one click.

  • Deposit invoice as a % or fixed amount
  • Automatic calculation of the remaining balance
  • Credit note in one click
  • Full document history per project

Even more features

Everything you need to manage your projects from quote to payment

Multi-group quotes

Unlimited groups and subgroups with a subtotal per trade.

Multi-rate tax

Reduced, standard or reverse-charge, different per line or group.

Reverse-charge tax

Apply a 0% rate with the exemption reason stated, line by line.

Optional groups

Mark some groups as optional. Your client accepts or declines them at signing.

Embedded photos and plans

Photos and files in any group, free-text line or item.

Deposits and balances

Deposit and balance invoices linked to the quote, with automatic deduction.

Automatic balance calculation

The balance is calculated by automatically deducting the deposits already received.

Electronic signature

Drawn, uploaded or typed. Timestamped certificate embedded in the PDF.

Online payment

Get paid straight from your invoices via 30+ international and local payment methods.

Due-date alerts

Get notified when a due date is approaching or has passed.

Measurements and areas

Automatically calculate areas and volumes: 2 to 7 dimensions with a custom formula.

Accounting export

Export your data as CSV or PDF to send to your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Mobile access

Create and send your quotes from your phone or tablet.

Tax compliance

Compliant with tax regulations wherever you operate.

How does it work?

From project quote to payment in 3 steps

1

Create your quote

Break down your work by trade, add your photos and apply the right tax to each line

Multi-groupSite photosMulti-rate tax
2

Send for signature

Your client receives the quote by email and signs it electronically from their phone or computer

Email deliveryE-signatureOnline viewing
3

Invoice and get paid

Convert the quote into a deposit then a balance, and get paid online

Deposit in 1 clickBalance calculationOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They manage their projects with Toolcie

Professionals from every industry share their experience

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

“I've been using Toolcie for 2 years across two companies. Managing multiple businesses under a single account is genuinely practical. I can create deposit, interim and final invoices and track all client payments.”

KP

Kelly P.

Farming · Small business

“Simple to use day to day for writing and sending invoices to clients. Saving a customer profile and their items works very well for a small business.”

MD

Michaël D.

Construction · Self-employed

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for construction

Yes. Toolcie’s free plan is permanent — no subscription, no credit card and no commitment. You create 3 quotes and 3 invoices per month for free, with no time limit. If your business grows, you can upgrade at any time, and you can also move back down to a lower plan. No exit penalty.

Yes. Toolcie lets you organize a quote into groups and subgroups by trade (structural work, electrical, plumbing, finishing…), each with its own subtotal and tax rate. It’s ideal for versatile tradespeople or site managers coordinating several contractors on the same project.

Yes. You can add photos anywhere in your quotes: within a group, on a free-text line or as an illustration for an item. It’s useful for showing the site before work begins, illustrating the materials you propose or showcasing your past projects.

A professional construction estimate should detail the scope of work broken down by trade or phase, with quantities, unit prices, and the applicable tax rate per line. It should also cover optional items the client can accept or decline, and your payment terms. In Toolcie, you structure this with groups and subgroups — masonry, electrical, plumbing — add your on-site photos, and send for e-signature. Once accepted, the estimate converts to a deposit or balance invoice in one click.

Discover our solutions

Tools for every part of your business management

Quoting software

Multi-group quotes, multi-rate tax, optional groups and electronic signature. Every quoting feature for construction and much more.

Learn more

Invoicing software

Deposits, balance invoices and online payment. Manage the full financial cycle of your projects.

Learn more

Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Toolcie for construction professionals: versatile and accessible

Construction software falls into two camps: heavy ERPs with a built-in price library, built for structured companies with a dedicated estimator, and simple tools made for tradespeople and independents. Toolcie belongs to the second camp: a versatile invoicing, quoting and estimating tool that covers a builder’s needs without the complexity of an ERP. You structure your quotes by trade, manage multi-rate tax, and invoice your deposits and balances — no training required.

A permanent free plan, no subscription or credit card

Toolcie’s free plan is a genuine permanent offer, not a disguised trial. You create 3 quotes and 3 invoices per month, manage your clients, and customize your documents with your logo and colors. No ads, no commitment, no credit card at sign-up. When your business outgrows these limits, you upgrade to a paid plan at any time, and you can also move back down to a lower plan with no penalty.

Toolcie for the building trades

Explore the pages dedicated to your trade, with the specifics and examples suited to each: masonry, plumbing, electrical, tiling, roofing, carpentry, painting, landscaping.