Toolcie
on Capterra

Quoting and invoicing software for auto repair shops

Parts, labor, deposits: build your repair estimates in minutes and get them signed before you start the job.

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Free plan available. No credit card required. Cancel anytime.

Built for the realities of the shop

From a quick oil change to a major repair, Toolcie fits every type of job.

Repair quotes in minutes

Pull parts and labor lines from your catalog, adjust the quantities, and email the quote before the customer even leaves the counter.

Parts and labor kept separate

Create two groups on the same quote: “Parts” and “Labor.” The customer sees clearly what they’re paying for, and you keep control of your margins.

Electronic signature before the job

Send your quote for online signature. The customer approves from their phone, you get a notification, and you can start the work.

Deposit before ordering parts

On larger repairs, issue a deposit invoice in one click from the accepted quote. You collect before placing the order with your supplier.

Full history per customer

Every customer has a record with the complete history of their vehicles, jobs, and amounts invoiced. Handy for anticipating the next service.

Templates for standard services

Build your service quotes (oil change, brakes, timing belt) once and reuse them for each customer by adjusting the part numbers.

Structured quote

Parts and labor, clearly separated

A shop quote always breaks down into two kinds of lines: parts and labor. In Toolcie, create two distinct groups on the same document. The customer reads clearly what they’re paying for, and you manage your margin on parts separately from your hourly rate.

  • A “Parts” group with part numbers, quantities, and unit prices
  • A “Labor” group with your hourly rate and estimated hours
  • Automatic subtotals per group
  • Tax applied separately to each group
Deposit before work

Major repairs: collect before you order

A transmission replacement or a collision repair ties up a significant advance on parts. From the accepted quote, issue the deposit invoice in one click before ordering the parts. The balance invoice is calculated automatically when the vehicle is delivered.

  • Deposit invoice in one click from the accepted quote
  • Order your parts with the deposit already collected
  • Balance calculated automatically on the amount remaining
  • The customer gets a professional document at every step

Even more features

Everything an independent shop needs to manage its quotes, invoices, and payments.

Repair estimates

Build detailed quotes with parts, labor, and travel charges on separate lines.

Parts catalog

Save your part numbers with cost and sale price to keep your margins under control.

Service templates

Prepare templates for standard services (oil change, brakes, timing belt) and adapt them in seconds.

Deposits on major repairs

Issue a deposit invoice in one click from the accepted quote, before ordering parts.

Electronic signature

Your quotes signed online before any work begins — ESIGN, UETA, and eIDAS compliant.

Due-date alerts

Get notified when a due date is approaching or has passed.

Payment tracking

See at a glance which invoices are paid, pending, or overdue.

Tax per line

Apply the right rate to each line (parts, labor) depending on your country.

Customer history

Find every quote and invoice for a customer: vehicles, jobs, amounts invoiced.

Credit notes

Issue a credit note in one click if a job is cancelled or a refund is needed.

Balance invoices

After the deposit is collected, the balance invoice is calculated automatically on the amount remaining.

Travel charges

Add a roadside or towing line to any quote straight from your catalog.

PDF and CSV export

Share your invoices and data with your accountant as PDF or CSV.

Mobile app

Create and send a quote from your phone, even out in the customer lot.

Multi-currency

Invoice in USD, GBP, EUR, and many more depending on where your customers are.

Secure data

Your data is transmitted over HTTPS and hosted on secure servers with automatic backups.

How does it work?

From repair quote to payment in 3 steps

1

Build your quote

Pull your parts and labor lines from your catalog, group them, and add your travel charges

Parts catalogLabor / parts groupsTravel charges
2

Send for signature

Your customer receives the quote by email and approves it electronically before the work begins

Email deliveryE-signatureInstant notification
3

Invoice and get paid

Convert the quote into an invoice when the vehicle is delivered, or into a deposit before you start

Deposit in 1 clickBalance invoiceOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

Auto shops trust Toolcie

Professionals from every industry share their experience

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“The software is intuitive, easy to learn, and saves time when preparing quotes. My overall experience with Toolcie has been very positive.”

TT

Tejsir T.

Construction · Self-employed

“I've been using Toolcie for several years in my business. It's a reliable tool that saves me valuable time managing quotes and invoices. Onboarding is simple and daily use is smooth.”

ML

Manuela L.

Marketing · Small business

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for auto repair shops

Use line groups in Toolcie. Create a first “Parts” group with your part numbers and prices, and a second “Labor” group with your hourly rate and estimated hours. The customer sees two distinct totals before approving.

Yes. Once the quote is approved or signed electronically, open it in Toolcie and click “Deposit.” The invoice is created in one click, linked to the quote. You collect the advance before placing the order with your supplier. The balance invoice is issued when the vehicle is delivered.

Toolcie generates an electronically signed repair estimate that plays the same role: it describes the work, lists parts and labor, and stands as proof the customer agreed before the job. You can print it or email it. The electronic signature complies with the ESIGN Act, UETA, and the European eIDAS regulation.

Yes. Save your standard services (oil change, 30,000-mile service, full brake job…) in the Toolcie item catalog. For each customer, duplicate the template, adjust the part numbers, and send. You save several minutes per job.

Yes, like any line on a quote. Create a “Roadside / towing” item with your flat or per-mile rate. Add it as a single line on the relevant quotes.

Toolcie is built for small operations: independent shops, solo mechanics, body shops. The free plan is enough to get started; paid plans lift the limits on the number of documents and add advanced features.

Discover our solutions

Tools for every part of your business management

Quoting software

Repair quotes, parts and labor kept separate, electronic signature. Every quoting feature for your shop.

Learn more

Invoicing software

Deposits before ordering parts and online payment. Manage the financial cycle of your repairs.

Learn more

Quote templates

15 free templates to customize with your colors, logo, and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Auto repair estimates: parts and labor clearly separated

In an auto repair shop, the quote always breaks down into two kinds of lines: parts (pads, filter, belt…) and labor (mechanic hours). Toolcie lets you create distinct groups on the same document. The customer reads clearly what they’re paying for, and you manage your margin on parts separately from your hourly rate.

Repair order: build a signed quote in minutes

The repair order is the reference document in any auto shop. Toolcie lets you build a detailed repair quote, email it for electronic signature, and keep proof the customer agreed. ESIGN, UETA, and eIDAS compliant, this document carries the same contractual weight as a signed paper work order.

Deposit on major repairs: protect your cash flow before you order

A transmission replacement or a collision repair means a significant advance on parts. From the accepted quote, issue the deposit invoice in one click. When the vehicle is delivered, the balance invoice is calculated on the amount remaining. You no longer front the cost of your customers’ parts.

Quote templates for scheduled services and maintenance

Maintenance services are predictable: oil change, filters, timing belt. Toolcie lets you prepare quote templates for each type of service. You adapt them to the customer’s vehicle, adjust the part numbers, and send in seconds from the front desk.

Tax on auto parts and labor

Depending on your country, parts and labor may be subject to different rates. Toolcie lets you set the right rate on each item in your catalog. You can also adjust it line by line on each quote without changing the catalog.