Toolcie
on Capterra

Quoting and invoicing software for cleaning companies

Manage your recurring cleaning contracts, get your quotes signed online, and collect payment straight from your invoices.

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Free plan available. No credit card required. Cancel anytime.

Built for cleaning and janitorial companies

Recurring contracts, online payment, and electronic signature for your cleaning services

Recurring invoices

Set up your maintenance contracts. A draft invoice is created automatically on each due date.

Detailed quotes

List every service (areas, frequency, supplies) in a professional document.

Online payment

A payment link built into each invoice. Your clients pay by card or bank transfer.

Electronic signature

Get your cleaning contracts signed online from any device — ESIGN & UETA compliant.

Buildings and businesses

Create one contact per site and manage their contracts separately.

Due-date alerts

Get notified when an invoice is past due.

Per square foot and per unit pricing

Areas, windows, and visits priced by the right unit

Set up your items with their own unit: floor cleaning by area, window washing per window, monthly visit as a flat rate. Your client clearly reads what they pay on each visit and over the whole contract.

  • Cleaning area per zone (common areas, offices, restrooms)
  • Windows priced per window or by area
  • Monthly visits counted per unit
  • Flat rate or area-based pricing by service type
One-off invoicing

One quote, one invoice, in a few clicks

For one-off jobs (post-construction cleaning, move-out deep cleans), create a professional quote, send it for signature, and convert it to an invoice in one click. For larger jobs, issue a deposit and then the balance once the work is done.

  • Deposit available on large one-off jobs
  • Balance calculated automatically after deducting deposits
  • Credit note in one click if cancelled
  • Full invoice history per client
Recurring

Your recurring maintenance contracts, scheduled in seconds

Set up recurring invoices in seconds. Define the frequency, start date, and end condition. Toolcie automatically generates your invoices as drafts at set intervals, ready to review and send.

Perfect for subscriptions, rent, or any regularly billed client.

  • Custom frequency: day, week, month, year
  • End conditions: never, fixed date, or after N occurrences
  • Auto-generated as drafts at defined intervals
  • Ideal for subscriptions, rent, or recurring clients
  • Editable or cancellable at any time

Even more features

Everything you need to manage your cleaning services

Recurring invoices

A draft is created automatically on each due date. You review and send.

Service quotes

Areas, frequency, flat rate: detail every service in your contract.

Multi-rate tax

Reduced, standard or exempt rate depending on your tax situation.

Optional groups

Offer add-on services. Your client accepts or declines them.

Multi-site

One contact per site, each with its own contract and invoicing.

Credit notes in one click

Cancel an invoice or a service by issuing a credit note instantly.

Payment tracking

See the status of every invoice (paid, pending, overdue) at a glance.

Electronic signature

Contracts signed online, with a timestamped certificate embedded in the PDF.

Online payment

30+ international and local payment methods.

Due-date alerts

Get notified when an invoice is past due.

Due-date scheduling

Set the frequency and billing dates for each client.

Accounting export

Export your data as CSV or PDF to send to your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Mobile access

Manage your quotes and invoices from your phone or tablet.

Tax compliance

Compliant with tax regulations wherever you operate.

How does it work?

From cleaning quote to payment in 3 steps

1

Build your quote

Detail each service (frequency, areas, supplies), set your rate, and send for signature

Detailed servicesPer-area or flat rateEmail delivery
2

Your client signs online

They receive the contract by email and sign it electronically from their phone or computer

E-signatureNo printingValid immediately
3

Invoice and get paid

Issue your recurring invoices on each due date and get paid online by card or transfer

Recurring invoicesOnline paymentPayment tracking

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They manage their services with Toolcie

Professionals from every industry share their experience

“The software is intuitive, easy to learn, and saves time when preparing quotes. My overall experience with Toolcie has been very positive.”

TT

Tejsir T.

Construction · Self-employed

“I use Toolcie almost every day and it's very straightforward once you know it. You can maintain a fixed product catalogue and edit items directly on the quote. A real time-saver.”

GA

Gaëlle A.

Retail · Small business

“I've been using Toolcie for several years in my business. It's a reliable tool that saves me valuable time managing quotes and invoices. Onboarding is simple and daily use is smooth.”

ML

Manuela L.

Marketing · Small business

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for cleaning

Create your service quote with everything included (frequency, areas, supplies used). Once your client signs it electronically, set up a recurring invoice: choose the frequency (monthly, weekly) and the validity period. A draft invoice is created automatically on each due date, which you review and send in a few seconds. Each client can have their own recurring invoices configured independently.

Toolcie handles both types of invoicing in the same place. You can create a single invoice for a one-off job (post-construction cleaning, move-out deep clean, window washing) and recurring invoices for your regular maintenance contracts (offices, residential buildings, retail premises). The two coexist and stay linked to the same client.

In Toolcie, build your item library with your common services: common-area cleaning (per square foot), window washing (per window or by area), trash removal (flat rate per visit), restroom cleaning, floor maintenance. You combine these items on each quote, and your client clearly sees what the contract includes. A clear quote wins more recurring contracts.

If you have activated online payment, Toolcie embeds a payment link directly in each invoice. Your client clicks the link and pays by card, bank transfer, or one of the 30+ available payment methods. You get a notification as soon as the payment goes through, which shortens collection times.

Discover our solutions

Tools for every part of your business management

Quoting software

Service quotes, options and electronic signature. Every quoting feature for the cleaning business.

Learn more

Invoicing software

Recurring invoices and online payment. Manage your recurring cleaning contracts.

Learn more

Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Toolcie for small cleaning businesses

Toolcie is built for self-employed cleaners, independent janitorial agents, small cleaning companies, and multi-service providers who want a simple quoting and invoicing tool, without the complexity or cost of a full cleaning ERP. Toolcie does not handle staff scheduling, shift management, or site logbooks (specialized solutions exist for that). For your quotes, your recurring invoices, your electronic signature, and your tax compliance, Toolcie is more than enough.

Detailed quote: areas, frequency, services

A professional cleaning quote details every line: common-area cleaning (by area), window washing (per window or by area), trash removal (flat rate per visit), restroom cleaning, floor maintenance, disinfection. In Toolcie, you set your rates per square foot, per hour, or as a flat rate, structure services into groups by line or zone (common areas, offices, restrooms), and produce a clear quote in minutes.

Recurring invoicing for maintenance contracts

A recurring cleaning contract (residential building, offices, retail premises, short-stay rentals) generates a regular invoice over a set period. In Toolcie, you set up recurring invoicing: a draft invoice is created automatically on each due date (monthly, weekly, quarterly). You review it, adjust it if needed, and send it in seconds. You keep a record of every visit and spend your time on site instead.

Quotes for buildings, offices, and commercial tenders

Cleaning contracts for residential buildings or commercial premises often go through a tender process. A detailed professional quote, sent by email for electronic signature, strengthens your image and speeds up the decision of the property manager or facilities lead. Toolcie lets you create these quotes quickly, with your own saved items and rates, and add your professional credentials, certifications, and any required notice in your terms.