Toolcie
on Capterra

Quoting and invoicing software for landscapers and professional gardeners

Manage your recurring maintenance contracts and your landscape build projects. Electronic signature, deposits, and online payment included.

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Free plan available. No credit card required. Cancel anytime.

Built for landscapers and professional gardeners

From recurring maintenance to large build projects, every tool you need to run your business

Recurring maintenance

Set up your maintenance contracts. A draft invoice is created automatically on each due date.

Builds and design

Deposits and progress invoicing for your landscape build projects.

Project photos

Add your photos to the quote to illustrate your work and build trust.

Electronic signature

Get quotes and contracts signed online from any device — ESIGN & UETA compliant.

Online payment

Payment link built into every invoice. Your clients pay by card or bank transfer.

Landscape measurements

Lawn areas (L × W), linear meters of hedging, and plant quantities calculated automatically.

Landscape measurements

Lawns, paving, and hedges calculated automatically

Create a “Lawn area” unit (L × W in m²), a “Paving” unit with a waste coefficient, and a “Hedge” unit in linear meters. Enter the dimensions and the quantities are calculated automatically. The breakdown can appear on the document sent to your client.

  • Lawn area in m² calculated automatically (L × W)
  • Paving and patios in m² with a waste coefficient
  • Hedges and edging in linear meters
  • Plant quantities entered per unit
Landscape build

From plant order to final balance

A landscape build involves significant costs before the first shovel hits the ground. Issue a deposit when ordering materials and plants, then progress invoices, and finally the balance on completion. Every document stays linked to the original quote.

  • Deposit when ordering plants and materials
  • Progress invoicing for long build projects
  • Balance calculated automatically on completion
  • Credit note in one click if cancelled
Recurring

Invoicing for seasonal and annual maintenance contracts

Set up recurring invoices in seconds. Define the frequency, start date, and end condition. Toolcie automatically generates your invoices as drafts at set intervals, ready to review and send.

Perfect for subscriptions, rent, or any regularly billed client.

  • Custom frequency: day, week, month, year
  • End conditions: never, fixed date, or after N occurrences
  • Auto-generated as drafts at defined intervals
  • Ideal for subscriptions, rent, or recurring clients
  • Editable or cancellable at any time

Even more features

Everything you need to run your landscaping business

Recurring invoices

Draft created automatically on each maintenance contract due date.

Deposits and progress invoices

Progress invoicing for larger landscape build projects.

Landscape measurements

Lawn area, linear meters of hedge, plant quantities calculated automatically.

Optional groups

Offer options (automatic irrigation, patio). Your client chooses.

Project photos

Your past work, proposed plants, and current state of the garden.

Automatic balance calculation

The balance is calculated by deducting the deposits already received.

Multi-rate tax

Reduced, standard, or exempt rate depending on your tax situation.

Electronic signature

Your quotes and contracts signed online, with a timestamped certificate.

Online payment

30+ international and local payment methods.

Due-date alerts

Get notified when an invoice is overdue.

Schedule due dates

Set the frequency and duration for each maintenance contract.

Accounting export

Export your data as CSV or PDF for your accountant.

Multi-user

Collaborate with your team and set access rights.

Multi-currency

Invoice in your clients’ currency: USD, GBP, EUR and many more.

Mobile access

Manage your quotes and invoices from your phone on site.

Tax compliance

Compliant with tax regulations wherever you operate.

How does it work?

From landscaping quote to payment in 3 steps

1

Build your quote

Detail your build or maintenance work, add your project photos, and send for signature

Build + maintenanceProject photosEmail delivery
2

Your client signs online

They receive the quote or contract by email and sign it from their phone or computer

E-signatureNo printingValid immediately
3

Invoice and get paid

Deposits for builds, recurring invoices for maintenance. Collect payment online

Build depositsRecurring maintenanceOnline payment

Results that speak for themselves

Join the professionals who have already accelerated their business

+2,000

Professionals

Tradespeople, freelancers and businesses trust us

+300,000

Quotes generated

Thousands of quotes created every month with Toolcie

×5

Quotes accepted faster

Your clients sign online in a few clicks

They run their business with Toolcie

Professionals from every industry share their experience

“The software is intuitive, easy to learn, and saves time when preparing quotes. My overall experience with Toolcie has been very positive.”

TT

Tejsir T.

Construction · Self-employed

“I tried three or four software tools. Toolcie comes out as the cheapest for the same features. Very flexible, customizable and easy to use. Customer support was very responsive, issue resolved within 24 hours.”

QM

Quentin M.

Construction · Self-employed

“Easy to use and easy to understand. You can add multiple items and fully customize your quotes. The platform suits my business perfectly and covers everything I need.”

AC

Arnaud C.

Individual & family services · Self-employed

Capterra
4.8/5
Recommended on Capterra

Simple, transparent pricing

Start for free, upgrade as you grow

Free

To get started

$0 /mo

  • 3 quotes and 3 invoices / month
  • 20 contacts and 20 items
  • 15 document templates
  • Real-time PDF preview
  • Send by email
  • Mobile and desktop app
  • Email support
Start for free

Basic

For freelancers

$8 /mo

Billed yearly

  • 10 quotes and 10 invoices / month
  • Unlimited contacts and items
  • Electronic signature
  • Online payments
  • E-invoicing
  • White label
  • Free read-only users
Start for free
Most popular

Pro

For teams

$14 /mo

Billed yearly · per user

  • Everything in Basic +
  • Up to 25 users
  • Unlimited quotes and invoices
  • Roles and permissions management
  • Real-time collaborative editing
Start for free

Enterprise

Custom

Custom

  • Everything in Pro +
  • Unlimited users
  • Phone support
  • Custom development
  • CRM / ERP connector
Contact us

14-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Everything you need to know about Toolcie for landscaping

In Toolcie, you create your item library with your common services: site prep (clearing, topsoil per m³), seeding (sown or rolled turf per m²), planting (hedging per linear meter, shrubs and trees per unit, plant count per bed), paving and patios (per m²), automatic irrigation (water point, controller). You reuse your items on every quote in a few clicks, with their unit price and tax rate already set.

Yes. If you offer regular maintenance (mowing, hedge trimming, pruning, weeding, leaf clearing), Toolcie lets you create services like “monthly maintenance visit” or “seasonal maintenance” in your library, and invoice them quickly after each visit.

Yes. For clients on an annual contract (monthly or seasonal maintenance visits), you set up recurring invoicing: a draft invoice is created automatically on each due date, you review it and send it in a few seconds. You keep a record of every visit and spend your time in the field rather than on paperwork.

For a build project, you structure your quote into groups (“Earthworks”, “Landscape masonry”, “Paving”, “Planting”, “Irrigation”, “Outdoor lighting”) with a subtotal and a tax rate for each group. Your client sees the project breakdown right away and can accept or decline items individually. On site, you adjust the quote from your phone or tablet.

A professional landscaping quote should detail the scope of work by phase — earthworks, planting, paving, irrigation, lighting — with quantities, unit prices, and the applicable tax rate per line. It should also list any optional items and your payment terms. In Toolcie, you build this with groups and subgroups, add your project photos, and send for e-signature. Once accepted, the quote converts to a deposit or balance invoice in one click.

Discover our solutions

Tools for every part of your business management

Quoting software

Build quotes, project photos, and electronic signature. Every quoting feature for landscapers.

Learn more

Invoicing software

Recurring maintenance invoices, build deposits, and online payment.

Learn more

Quote templates

15 free templates to customize with your colors, logo and terms.

Learn more

Start your 14-day free trial

Join more than 2,000 professionals who save time every day with Toolcie.

Start for freeDownload

Free plan available. No credit card required. Cancel anytime.

Toolcie for landscapers: design, build, maintenance

A landscaper does three jobs in one: garden design (earthworks, lawns, planting), outdoor builds (patios, pathways, paving, lighting), and regular maintenance (mowing, trimming, pruning, weeding). Each activity calls for its own type of quote, its own pricing, and sometimes its own tax rate. Toolcie supports all three with an item library you build around your services and a professional quote layout.

Garden design: structuring the estimate by phase

A design quote covers several phases: site prep, seeding, planting, paving, automatic irrigation, lighting. In Toolcie, you organize your quote into groups by phase, with a subtotal per group. Your common items (topsoil per m³, lawn per m², hedging per linear meter, shrubs per unit, plant count per bed) are saved in your library and reusable at will. You present a clear breakdown to your client and save time on every new project.

Outdoor builds: patio, pathway, landscape pool

Outdoor build projects (wood or stone patios, gravel or paved pathways, pool surrounds, retaining walls, steps) combine very different services with specific materials and labor. Toolcie lets you structure these quotes and invoices with as many groups as needed, apply the right tax rate per group or per line, and add photos to illustrate your material proposals or past projects.

Recurring maintenance and annual contracts

Regular maintenance (mowing, trimming, pruning) makes up a large share of a landscaper’s work, and recurring billing keeps it effortless. For clients on an annual contract, you set up recurring invoicing: a draft invoice is created automatically on each due date, you review it and send it in a few seconds. Every visit stays documented and tied to the client record.

Toolcie for the other building trades

Working alongside other trades? Toolcie has a dedicated page for every building specialty: masonry, plumbing, electrical, tiling, painting, roofing, carpentry. For the full picture: quoting and invoicing software for the building trades.