Quoting and invoicing software for IT providers
Service calls, maintenance contracts, subscriptions: manage all your invoicing from a single tool.
Free plan available. No credit card required. Cancel anytime.
Built for the reality of IT providers
One-off service calls, recurring subscriptions, large projects: Toolcie adapts to every way you bill.
Maintenance contracts with no repeat entry
Set up your subscription once. A draft invoice is created automatically at every due date. Adjust if needed and send in seconds.
Service quotes in minutes
Build a quote from your service catalog (audit, rollout, remote support), add the hardware, and send it for signature from your phone.
Hardware and labor kept separate
Group your lines by type: supplies on one side, services on the other. Your quotes stay readable and your margins traceable.
Deposits on major projects
Network rollouts, cloud migrations, server installs: issue the deposit invoice in one click from the accepted quote, before you order the hardware.
Time and materials, fixed fee, or subscription
Bill by the day rate, a monthly fixed fee, or by the hour depending on the contract. Each line carries its own pricing mode.
Multi-currency for overseas clients
A client abroad or outside your home currency zone? Issue your quote in the client’s currency: USD, GBP, EUR and more.
Hardware, licenses, and hours: each type in its own group
An IT quote often mixes several line types: equipment to purchase, software licenses, and service hours. In Toolcie, organize these into separate groups with their own subtotals. Your client reads clearly what they pay for, and you keep control of your margins by type.
- “Hardware and licenses” group with references and unit prices
- “Service hours” group with hourly rate and estimated volume
- Automatic subtotals per group
- Hardware margins and hourly rate shown separately in your quote
Major rollouts: protect your cash flow
A server, a cloud migration, a multi-site network: from the accepted quote, issue the deposit invoice in one click. You get paid before ordering the hardware, and the balance invoice is calculated automatically at project end.
- Deposit invoice in one click from the accepted quote
- Balance calculated automatically at project end
- The client receives a professional document at every step
- No double entry: amounts are linked to the quote
Subscriptions and maintenance contracts without monthly re-entry
Set up recurring invoices in seconds. Define the frequency, start date, and end condition. Toolcie automatically generates your invoices as drafts at set intervals, ready to review and send.
Perfect for subscriptions, rent, or any regularly billed client.
- Custom frequency: day, week, month, year
- End conditions: never, fixed date, or after N occurrences
- Auto-generated as drafts at defined intervals
- Ideal for subscriptions, rent, or recurring clients
- Editable or cancellable at any time
Even more features
Everything an IT or telecom provider needs to invoice, follow up, and get paid.
Professional quotes
Create detailed quotes with parts, labor, and travel on separate lines.
Recurring invoicing
Monthly contracts and maintenance subscriptions: a draft created automatically at every due date.
Service catalog
Save your standard interventions (audit, remote support, rollout) and insert them in one click.
Hardware / labor groups
Separate supplies and services on the same document for clear reading and distinct margins.
Project deposits
Issue the deposit invoice in one click from the accepted quote, then the balance at project end.
Electronic signature
Your quotes and contracts signed online — ESIGN & UETA compliant.
Due-date alerts
Toolcie notifies your clients before their invoice due date.
Payment tracking
See at a glance which invoices are paid, pending, or overdue.
Multi-currency
Invoice your overseas clients in their currency: USD, GBP, EUR and more.
Multi-rate tax
Apply the right rate to each service or supply based on your country.
Contact management
Centralize your business and individual clients with their quote and invoice history.
Credit notes
Issue a credit note in one click on any partially or fully cancelled invoice.
Logo and branding
Documents in your company colors, with legal mentions and custom numbering.
PDF and CSV export
Share your invoices and data with your accountant as PDF or CSV.
Mobile app
Build a quote on site from your phone and send it before you leave.
Secure data
Secure infrastructure, encrypted data, and automatic backups.
How does it work?
From service call to payment in 3 steps
Create your quote
Pick your services from your catalog, group hardware and labor, and add your travel charges
Send for signature
Your client receives the quote by email and signs it electronically from their phone or computer
Invoice and get paid
Convert the quote into an invoice or a deposit, and collect payment online by card or bank transfer
Results that speak for themselves
Join the professionals who have already accelerated their business
+2,000
Professionals
Tradespeople, freelancers and businesses trust us
+300,000
Quotes generated
Thousands of quotes created every month with Toolcie
×5
Quotes accepted faster
Your clients sign online in a few clicks
IT providers trust Toolcie
Professionals from every industry share their experience
Simple, transparent pricing
Start for free, upgrade as you grow
14-day free trial · No credit card required · Cancel anytime
Frequently asked questions
Everything you need to know about Toolcie for IT and telecom providers
Discover our solutions
Tools for every part of your business management
Quoting software
Service quotes, hardware and labor kept separate, electronic signature included.
Invoicing software
Recurring invoices, project deposits, and online payment. Manage your entire IT billing.
Quote templates
15 free templates to customize with your colors, logo and terms.
Start your 14-day free trial
Join more than 2,000 professionals who save time every day with Toolcie.
Free plan available. No credit card required. Cancel anytime.